REGULAR COUNCIL MEETING
July 7, 2008
7:00 P.M. meeting called to order in the
Council Chambers, Mayor Larry Gum presiding. Present were Vice-Mayor Robert
Bryan, Secretary Tim Hodges, Treasurer Michelle Truitt, Councilpersons John
(Jack) Wilkins, John Thoroughgood, Irene Keenan, Town Manager Faye Lingo,
Town Solicitor Tempe B.Steen, Development Coordinator Linda Johnson, Finance
Director William Sauer. Guests see attached.
REORGANIZATION OF COUNCIL
Mayor - Bryan motioned, Thoroughgood second Larry D. Gum as Mayor. With no
other nominations Wilkins motioned, Thoroughgood second to close the floor
to nominations. Vote called for, Gum for Mayor, approved unanimously.
Vice-Mayor - Thoroughgood motioned, Wilkins second Robert Bryan as ViceMayor.
With no other nominations Wilkins motioned, Thoroughgood second to close the
floor to nominations. Vote called for, Bryan for Vice-Mayor, approved
unanimously.
Secretary - Truitt motioned, Bryan second Tim Hodges as Secretary. With no
other nominations Wilkins motioned, Bryan secon to close the floor to
nominations. Vote called for, Hoges for Secretary approved unanimously.
Treasurer - Bryan motioned, Keenan second Michele Truitt as Treasurer. With
no other nominations Wilkins motioned, Bryan secon to close the floor to
nominations. Vote called for, Truitt for Treasurer approved unanimously.
Commottee appointments - The only permanent committee we have right now is
the personnel committee. The existing committee is John Thoroughgood, John
Wilkins and Robert Bryan. Mayor Gum appointed Robert Bryan as Chairman, John
Thoroughgood and Michelle Truitt to fill the personnel committee seats for
the 2008-2009 fiscal year.
Subdivision Ordinance - An ordinance amending the revised and amended
"Subdivision Ordinance" of The Town of Millsboro was presented to Council
for approval. After some discussion Hodges motioned, Thoroughgood secon to
approve the ordinance amending the Subdivision Ordinance of The Town of
Millsboro by substitution in full, being chapter 178, "Subdivision and Land
Development Ordinance". Motion approved unanimously. Hodges motioned,
Thoroughgood second that a committee be appointed to further study the new
chapter 178, "Subdivision and Land Development". Motioned approved
unanimously. Mayor Gum appointed Tim Hodges as Chairman, Michelle Truitt and
Robert Bryan to fill this committee seats.
Millsboro Fire Dept. Service Agreement - An agreement between The Town of
Millsboro and the Millsboro Fire Company, Inc. for firefighting services was
presented to Council for ratification. This agreement is for the purpose of
the fire company borrowing money. Thoroughgood motioned, Bryan second to
approve and ratify the agreement between The Town of Millsboro and the
Millsboro Fire Company, Inc. to furnish firefighting services as presented.
Motion approved unanimously.
Retreat at Millstone - A bill of sale for equipment at the pump station for
the Retreat at Millstone was presented to Council for their consideration
and acceptance. Retreat at Millstone is ready for the dedication of the pump
station and it has been approved by the town's engineers. Town Solicitor
Tempe Steen has worked on the language in the dedication with the
representatives of the development. Council was advised if agreeable a
motion and a second is needed. After some discussion Hodges motioned,
Wilkins second to approve and accept the bill of sale as presented for the
pump station at the Retreat at Millstone. Motion approved unanimously.
SECRETARY'S REPORT - Secretary Tim Hodges presented the minutes from
the June 2, 2008 council meeting for Council's approval. Hodges motioned,
Bryan second to approve the minutes from the June 2, 2008 council meeting as
written. Motion approved unanimously.
TREASURER'S REPORT - Treasurer Michelle Truitt presented the bills
and bank balances to Council for approval. Thoroughgood motioned, Bryan
second to pay the bills from the designated accounts as presented. Motion
approved unanimously.
MILLSBORO FIRE COMPANY - On display tonight for the Council and
publics viewing were several new vehicles which have been added recently to
the Fire Department's fleet. Among those on display were the traffic control
unit, new ambulance and new fire engine. The traffic control unit was placed
in service in February 2008. The new ambulance on display replaces the
ambulance that was in an accident in January. President Ray Burton reported
that this ambulance is a larger unit than the one it is replacing. The new
fire engine is a multipurpose vehicle and can carry 1000 gallons of water
and 40 gallons of foam on board. The foam can be used to fight house and
vehicle fires. President Burton reported that the Fire Company responded to
48 fire alarms in June. Some of those included 9 auto fires, 3 structure
fires, 2 wires down, 3 brush fires and 14 emergency accidents. The EMS
responded to 9 calls. The new web site for the Fire Company is now up and
running. It can be viewed at millsborofire.com. President Burton thanked the
town for their continued support of the department.
CHAMBER OF COMMERCE - Chamber Director Fran Bruce reported to Council
that the 4'h of July parade was a success and they hope to see it held in
upcoming years and hope that it will grow. This year there were 50
participants who consisted of children 12 years old and under. Ms. Bruce
thanked Councilman Bryan for his support and the donation of the trophies
used as prizes. He also judged the parade and gave out the trophies to the
winners. Ms. Bruce also thanked Mayor Gum and Councilman Thoroughgood for
their participation. The Big Thursday plans are just about complete and the
Chamber is looking forward to a festival that will be a lot of fun for all
ages. In the past two years the changes and upgrades to Cupola Park have a
made a wonderful place for the festival to be held. Ms. Bruce made a request
that a baby changing station be added to the men's bathroom at Cupola Park.
There is already one in the women's bathroom.
STREET REPORT - No report
PARKS AND RECREATION - No Report
POLICE REPORT - Cpl. Wheatley and Cpl. Legates attended motor school at the
North Carolina Highway Patrol's facility. Both officers successfully
completed this intensive training. In the past two sessions there have been
20 officers attending and only 12 have successfully passed. That's a 40%
failure rate. The department will be scheduling regular patrols of the motor
unit this month.
- Cpl. Legates and Pfc.
Doughty attended Crime Scene 1 at the DSPTA.
- Cpl. Wheatley attended
Search Warrants As An Investigative Tool at the DSPTA.
- A daytime firearms
qualification for pistol and patrol rifle was attended by all officers
except Chief Murphy and Ptlm. Ober. A makeup shoot will be scheduled
later this month for Murphy and Ober.
- Chief Murphy received a
mid term training report on Recruit Moyer. The academy reports that he
is doing very well with no issues to report. His graduation date is
scheduled for Friday, August 29th.
- The department
participated in a DUI Checkpoint on June 28th from 10:00 P.M. until 2:00
A.M. with 936 vehicles being checked. One DUI arrest, a criminal arrest
and several other traffic arrests were made. The next checkpoint is on
July 18th
- On June 30th the Deputy
Director of the Office of Highway Safety performed an audit of our
records and equipment. Chief Murphy has not received the formal response
yet but was informed by the auditor that the audit went very well and
that the report would be positive.
WATER REPORT - Change
order for water treatment contract(fence&generator)
In order for the well No. 5 generator to be the same as our existing
generators it means a change in the contract price. Kenny Niblett would like
to see all the generators at the water plant the same company brand so they
can be serviced under the same contract and all be done at the same time.
The cost for a Cummins generator would be an additional cost of $4,545.00.
The second change is to include barbed-wire around the fence area. This
isn't necessary as far as the workings of the plant; however since security
is a major concern for everyone Kenny thought it may be worth having done.
The additional cost for the barbed-wire installation is $3,000.00. After
some discussion Thoroughgood motioned, Bryan second that the change order
for the generator at an additional cost of $4,545.00 be approved as
presented. Motion approved unanimously. Thoroughgood motioned, Bryan second
that the change order for the barbed-wire installation at an additional cost
of $3000.00 be approved as presented. Motion approved unanimously.
WASTEWATER REPORT - No report
MAYOR'S REPORT
Award of contract for the paving of the Indian River Senior Center Parking
Lot. The town received two bids for the paving of the Indian River Senior
Center parking lot. Jerry's Inc. sent in a bid for $97,046.00 and Terra
Firma submitted a bid for $108,486.00. Hodges motioned, Wilkins second to
award the contract to Jerry's Inc. for the bid of $97,046. Motion approved
unanimously.
Councilman Phillips Grant
The town received a $5000.00 grant from the Sussex County Council through
Councilman Vance Phillips. This is a Community Investment Grant and will be
used for community improvement projects in the town.
Conditional use renewal, Dairy Queen
The Dairy Queen on Main Street has been holding a weekly Cruise In now for
several years. A conditional use agreement was necessary for this event to
be held at that location next to the Dairy Queen. They are requesting a
renewal of that conditional use for one year. Town Hall has not received any
negative comments over the years, only positive ones. A motion and second is
needed from Council to approve this renewal. Bryan motioned, Hodges second
to approve a conditional use for a Cruise-In on part of the lands of the
United States Postal Service, located between Main and Washington streets,
Sussex County tax map number 1-33-17.13-143. l, as a commercial use in the
UB-Urban Business District and as requested by GKHP Enterprises, LLC, doing
business as Dairy Queen. This conditional use shall be in effect for a
period of one year. Motion approved unanimously.
Capitation write offs
Council was presented with a list of capitation write offs in the amount of
$3,818.87.
This is a list of Capitation Taxes that the town, over the years, has not
been able to collect. After some discussion Truitt motioned, Bryan second to
table a decision until the August Council meeting. Motion approved
unanimously.
No executive session was needed tonight.
Thoroughgood motioned, Wilkins second to adjourn the meeting at 8:20 P.M.
Motion approved unanimously.
Respectfully submitted,
Tim P. Hodges
Secretary
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